Privacy Policy
Effective date: October 9, 2026
Who we are and what this policy covers
The Voto Booth (“we,” “us,” “our”) is a photo booth rental company at 18 Hervey St, Suite B, Staten Island, NY 10309. We serve New York City, Long Island, New Jersey, and parts of Connecticut and Pennsylvania.
This policy explains what personal information we collect, how we use it, who we share it with, and the choices you have. It covers:
- our website, thevotobooth.com, including the quote request form;
- calls, texts and emails with us;
- our photo booths at events, including photos, videos, GIFs and the sharing screen guests use;
- the online galleries we deliver after events.
It does not cover websites or apps run by other companies, even when we link to them (for example Instagram or Google Maps). By using our website or services, you agree to this policy. If you do not agree, please do not use them.
Information we collect
From you, when you ask for a quote or book with us
- name, email address and phone number;
- event date, venue or location, guest count and event type;
- details you give us for your print design or screen (names, dates, logos, artwork, hashtags);
- payment details when you pay a deposit or balance. Payments are processed by our payment providers, and we do not store full card numbers;
- anything else you choose to tell us by phone, text, email or social media.
From guests, at the photo booth
- the photos, videos, GIFs and boomerangs the booth takes;
- the phone number or email address a guest types in to have their photos sent to them;
- at corporate and brand events, when the host asks for it: answers to short questions or sign-up forms on the booth screen (for example name, email, or consent to hear from the host brand). This is called lead capture, and it is set up by the host.
Automatically, when you visit our website
- device and browser type, pages viewed, time on page, the website that sent you, and general location based on your IP address;
- information collected by cookies and similar tools (see Cookies, analytics and advertising tools below).
We do not ask for Social Security numbers, driver’s license numbers or bank account numbers, and we ask you not to send them to us.
How we use information
- answer your questions and send quotes;
- book, plan and run your event, including your custom print design and venue coordination (for example sending a certificate of insurance to your venue);
- take payments and keep business and tax records;
- send guests the photos and videos they asked for, and deliver the event gallery to the host;
- run, fix and improve our website and booths, and understand which pages people use;
- show our ads to people who visited our website, on platforms like Facebook and Instagram (you can turn this off, see below);
- show our work in our portfolio and on social media, only as described in Event photos, videos and galleries;
- protect our business, prevent fraud and misuse, and follow the law.
We do not sell your personal information, and we do not use it to make decisions about you that have legal or similarly serious effects.
Event photos, videos and galleries
Taking part is a choice. Guests choose whether to step into the booth. Photos are only taken when a guest starts a session.
Who sees them. Photos and videos from an event go to the guest who took them, if they ask for them by text, email, AirDrop or QR code, and to the event host (the person or company who booked us), in an online gallery after the event. The host decides who they share the gallery link with. Anyone the host gives the link to can view and download the photos.
Our portfolio and social media. We may use event photos and videos to show our work, on our website and social media, unless the host tells us not to when booking or at any time afterward. We do not use photos of children in our marketing without the parent’s or host’s permission. If you appear in a photo we posted and want it removed, email us and we will take it down.
Filters. Some booths offer beauty or glam filters that change how a photo looks while it is taken. We do not use booth photos to identify people.
Brand events and lead capture. At corporate events, the host may ask guests to answer questions or sign up on the booth screen. That information is collected for the host. We pass it to the host after the event and do not use it for our own marketing. The host’s own privacy policy then applies to how they use it.
How we share information
We do not sell personal information, and we do not rent or trade our contact lists. We share it only in these cases:
- Companies that help us run the business, only to do that work for us and under a duty to protect it. These include our website host, our booking system (which receives quote requests from our website form), our photo booth software and online gallery provider, Google (Google Tag Manager, Google Analytics and Google Maps), Meta (Facebook and Instagram), UserWay, and our email, text message, payment and accounting providers.
- The event host. The host who booked us receives the event gallery, and at brand events the lead capture answers.
- Your venue, when needed to plan your event, for example our certificate of insurance and load-in details.
- The law and safety. When required by law, a court order or a government request, or to protect our rights, our customers or anyone’s safety.
- A sale of the business. If The Voto Booth is sold or merged, customer information may pass to the new owner, who must follow this policy.
We may share information that no longer identifies anyone, such as total numbers of events.
Cookies, analytics and advertising tools
Our website uses cookies (small files stored in your browser) and similar tools:
| Tool | What it does | How to opt out |
|---|---|---|
| Google Tag Manager and Google Analytics | Count visits and show which pages are used, so we can improve the site | Google Analytics opt-out add-on |
| Meta Pixel (Facebook and Instagram) | Measures visits from our ads and lets us show ads to people who visited our site | Facebook ad preferences |
| UserWay | The accessibility button that lets visitors change text size, contrast and more | Don’t open the widget |
| Google Maps | Shows our location on the page | Google’s own settings |
| Our website host | Runs the website and keeps it secure | Needed for the site to work |
You can block or delete cookies in your browser settings. The site still works, but some parts may not. You can also opt out of interest-based ads from many companies at optout.aboutads.info.
Children and teens
Our website and booking services are for adults. We do not knowingly collect personal information online from children under 13.
Many of our events are for young people, such as Sweet 16s, bar and bat mitzvahs, quinceañeras and birthdays. At these events the adult who books us (the parent or host) agrees to the booth being used by the guests and receives the event gallery; children under 13 should not enter a phone number or email on the sharing screen, and the host or a parent can get their photos from the gallery instead; and we do not use photos of children in our portfolio or social media without the parent’s or host’s permission.
If you believe a child under 13 gave us their contact details, email us and we will delete them.
How long we keep information
We keep personal information only as long as we need it for the reasons in this policy:
- quote requests that don’t turn into bookings: up to 2 years, in case you come back to us;
- booking, payment and tax records: as long as tax and accounting rules require (usually 7 years);
- event galleries: long enough for the host and guests to download their photos, then removed on a regular schedule;
- phone numbers and emails guests enter at the booth: only as long as needed to send the photos they asked for;
- lead capture answers at brand events: passed to the host after the event, and not kept by us longer than needed;
- website analytics: as set by Google and Meta.
We may keep information longer if the law requires it or to settle a dispute. When we no longer need it, we delete it or remove anything that identifies you.
How we protect information
We use reasonable safeguards, including secure (encrypted) connections on our website, password-protected business accounts with access limited to the people who need it, service providers that keep data in secure, professionally run systems, and not storing full card numbers ourselves. No system is perfectly secure, so we cannot promise information will never be accessed without permission.
If there is a data breach. If personal information is accessed or taken without permission, we will notify the people affected as New York’s data breach law (the SHIELD Act) and other states’ laws require: as quickly as possible and without unreasonable delay, and within the deadlines those laws set. Where required, we will also notify the New York Attorney General and other state offices.
Your choices and rights
Wherever you live, you can ask us to tell you what personal information we have about you and give you a copy; correct information that is wrong; delete your information, unless we must keep it (for example tax records); remove you from our marketing emails or texts; and take down a photo of you that we posted on our website or social media.
To ask, email us or call us (details below). We will answer within 45 days. We may need to confirm who you are first, and we will not treat you differently for asking.
State privacy laws. Some states, including New Jersey, Connecticut, Pennsylvania and California, give residents privacy rights. Those include the right to opt out of targeted advertising and of any “sale” of personal information. We do not sell personal information. To opt out of targeted advertising, use the links in Cookies, analytics and advertising tools or email us. If we turn down your request, you can appeal by replying to our answer, and we will respond within 60 days. You may also contact your state Attorney General. Someone you authorize may make a request for you.
Photos at an event. The event host controls the event gallery. To have a photo removed from a gallery, ask the host or email us and we will help.
Text messages and email
At the booth. When a guest enters a phone number or email to get their photos, we send only those photos, plus a link to the event gallery if there is one. We do not add guests to our marketing list from the booth.
Clients. If you ask for a quote or book with us, we may text or email you about your event. We may occasionally send offers by email, and every email has an unsubscribe link. We only send marketing texts if you agreed to receive them. Reply STOP to any text to stop texts, or HELP for help. Message and data rates may apply.
We never share your phone number with other companies for their own marketing.
Other websites, changes and contact
Other websites. Our site links to other sites, such as Instagram, Facebook and Google Maps. Their own privacy policies apply there.
Changes to this policy. We may update this policy. We will change the date at the top. If we make a big change, we will post a notice on the website.
Contact us about privacy, your rights or this policy:
The Voto Booth
18 Hervey St, Suite B, Staten Island, NY 10309
Email: thevotobooth@gmail.com
New York: (917) 597-4152
New Jersey: (732) 290-8209
